Steps for a Seamless Move Out Process | Oshawa Property Management - Article Banner

The move out process begins when your Oshawa tenant provides notice that they’ll be vacating your rental property. While most landlords prefer to avoid turnover and vacancy costs by keeping their tenants and renewing their lease agreements, it’s not going to happen 100 percent of the time. Tenants move on, and you can make sure the move out process is seamless for your residents and yourself by following these important steps. 

Step 1: Accepting Notice from Oshawa Tenants 

Your tenants should use the Landlord and Tenant Board’s Form N9 – Tenant’s Notice to End the Tenancy. It’s not required, but it’s an easy way for tenants to provide the necessary information. If you don’t get this particular form, you’ll likely get something in writing that tells you your tenants will be leaving. The notice should include the termination date, which is the date the tenancy will end and the tenant will move out. Typically, it’s the last day of your rental period or lease agreement. 

Every lease should state how much notice is required. Generally, it’s 60 days but your lease may say something else. Make sure your tenants are compliant with the notice period. 

Step 2: Providing Move Out Requirements

Once you know your tenants are leaving and you know when they’re leaving, you’ll want to send them a checklist of instructions so there are clear expectations about how they’ll leave the property. 

For example, you’ll want the property to be returned to you in a clean condition. You may want to require that carpets be professionally cleaned. Other move-out responsibilities may include returning keys and garage door openers, pool passes, or other types of materials and belongings to the landlord or property manager

When you provide your departing tenant with a list of the things they need to do in order to meet the move out standards and get their security deposit back, there’s less chance of any conflicts or disputes after they leave.

Step 3: Complete and Inspection

Once the tenant and all the tenant’s belongings are out of the property, you need to conduct a thorough inspection. You’re mostly looking for evidence of property damage during this inspection. General wear and tear is to be expected, and you’ll need to pay for those things yourself. This might be scuff marks on the wall from where a sofa was or small nail holes from where a painting was hung. 

Ultimately, you want to know whether you’ll be returning your tenant’s security deposit in full or making deductions. You’ll also need to know how much work your vendors will need to do before you can list the unit again and begin looking for a new tenant. 

As you’re inspecting, remember that damage is anything beyond normal wear and tear. Use your move in inspection report to compare the condition of the home at move out to the way it looked before a tenant moved in. 

Take pictures and detailed notes. 

Step 4: Put the Utility Accounts Back in your Name

Utility AccountsIt’s important to keep the lights and the water turned on during the move out process and your turnover period, so make sure you have the utility accounts switched back into your name once a tenant vacates. 

When you need some help with your move out process, please contact us at Investor’s Choice Property Management. We provide property management in Oshawa, Whitby, Courtice, Bowmanville, Pickering, Ajax, and communities in the regions of Durham and Clarington.